Accurate program and service records are an important part of maintaining funding eligibility as a provider and for the families receiving services. OECE funded providers are required to use several data systems to report about the programs services, enrollment and attendance, professional development, and vacancies.
For more details about data reporting requirements, review the ELS-PFA Operating Guidelines.
Early Learning SF
Reporting your vacancies in Early Learning SF will help you connect to families and fill your ELS, Title 5 and voucher vacancies.
Flyer about Early Learning SF
How to Report a Vacancy Tip Sheet
User Guide for Early Learning SF
How to Interact with Families Tip Sheet
What Makes a Good Match Tip Sheet
Cocoa is the attendance tracking and enrollment data system for programs receiving Early Learning Scholarship Reserved, Moderate, Gap on Title 5 or Preschool for All funding from OECE. Cocoa holds reported program and child information that is used to calculate provider payments and can generate required forms for state and federal reporting.
Cocoa Reporting Requirements
Setting up Cocoa for 2019-20
Enrolling Children to Cocoa 2019-20
Cocoa Certification Deadlines
Sign-in instructions (for digital signatures)
Entering Attendance in Cocoa
Adding Holidays and Closures to Cocoa 2019-20
Cocoa Funding Sources
Exiting Children in Cocoa
California ECE Workforce Registry
The California ECE Workforce Registry is designed to track and promote the education, training and experience of the early care and education workforce. Participation in the Registry is required for ELS-PFA funded programs. All San Francisco early care and education professionals are encouraged to join the registry.
OECE Reporting Requirements in the Registry
Frequently Asked Questions
Resources for Teachers and Staff:
Registration & User Tip Sheet
How to Submit Education & Training
Document Upload Tip Sheet
Resources for Administrative Users:
How to Request Administrative Access
Administrative Registration & User Tip Sheet
How Employers Submit Education & Training
Web-based Early Learning System (WELS)
The Web-based Early Learning System (WELS) tracks data, ratings, and quality improvement work for programs participating in the Quality Rating and Improvement System (QRIS). The portal allows programs to access and enter information, view assessment data details, upload documentation, and collaborate on quality improvement efforts with coaches. All OECE-funded programs must commit to achieving and maintaining a Tier 3 rating or higher throughout the funding period.
Help Desk: For technical support, contact the Help Desk for support in Cantonese, Spanish or English at 415-343-4669 or firstname.lastname@example.org.